Record Storage
Record Storage and Management
Free up space, time, and money.
Record Storage
Our storage services can accommodate any size business with all types of records. We offer:
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Standard record storage– storage of records in closed boxes on shelving specifically designed for record storage
- Open-shelf filing systems– designed for information that needs to be accessed often
- Climate-controlled vaults– safe, secure storage of sensitive and/or archival documents that need to be maintained at a constant temperature and humidity level
With professional, bonded couriers, Fireproof provides pickup/delivery services in our climate-controlled GPS tracked vehicles. Information is easily accessible with:
- Scan-On-Demand – digital document delivery and instant web access
- Same day delivery
- 90-minute deliveries for information that is needed immediately
- 24-hour emergency service, 7 days a week, 365 days a year
At Fireproof, your information will be protected by:
- Safe, secure locations. Fireproof offers multiple locations for information storage. Our facilities are equipped with 24-hour locks, alarms, cameras, and access control systems. Police, Fire, and Rescue personnel are within minutes of each facility.
- Secure access to information. Pre-determined passwords and account numbers are required for placing orders. Proper identification is required for every person visiting our storage facilities.
- Security that exceeds HIPAA, Graham-Leach-Bliley, and Sarbanes-Oxley Standards. No one but authorized persons will have access to any of your files. In addition, our facilities are constructed of steel and concrete and exceed industry standards and we utilize all-steel shelving. Sprinklers are placed throughout our records center and our servers are backed up each and every night.
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Stringent employee policies. All Fireproof employees are subject to a background check and drug screen prior to being offered employment. In addition, each employee signs a Confidentiality Agreement as a condition of employment.
Advantages of Fireproof:
- Affordable rates. You pay only for the boxes you store, as opposed to the cost of renting a personal storage facility or using costly office space.
- Efficient retrieval and tracking. Every box is identified using an account number and barcode labeling system for fast, accurate, and secure retrieval.
- Online Account Management. Free to all Fireproof clients, our Web Access service provides secure, 24-hour access to your records right from your desktop. Authorized users can access their information to place orders and to generate reports on records inventory, destruction, and activity around the clock via the Web.
- Delivery Options. Fireproof is the only central Ohio records storage company that offers standard, same-day delivery. Rush and after-hours delivery services are also available. In addition, information can be faxed, mailed, or scanned and delivered electronically.
Record Retention and Management
With the right program in place you can:
- Avoid litigation hassles
- Save 20% to 50% in information management costs
- Comply with existing federal, state and other regulations
- Protect your business and vital records in the event of a disaster
- Streamline your staffing requirements
- Reclaim office space devoted to document storage
A Fireproof consultant can help you establish an affordable records management and retention program, or improve an existing one. Our consultants will:
- Begin with a physical review of all documents
- Conduct personal interviews with members of your staff to determine their information needs
- Identify records that should be kept, which can safely be destroyed, and make recommendations to help design a filing system
- Help devise a retention schedule (or update an existing one) to manage your records on an ongoing basis
- Prepare a comprehensive Records Management Program Manual outlining your records management and retention program (employee training sessions are also available)
- Audit and review your records management and retention program on a yearly basis to ensure it is functioning properly and is up to date with changing compliance regulations