Fireproof Records Center Blog http://www.fireproof.com/blog Records Management and Information Security Fri, 17 May 2013 18:47:07 +0000 en-US hourly 1 http://wordpress.org/?v=3.5.1 Thank you, Columbus! http://www.fireproof.com/blog/2013/05/thank-you-columbus/ http://www.fireproof.com/blog/2013/05/thank-you-columbus/#comments Fri, 17 May 2013 11:30:53 +0000 blogadmin http://www.fireproof.com/blog/?p=2849
thankyou-ohioBThank you, Columbus!

Together we shredded 28,441lbs of paper over our last four Shred-Days.

Thanks to everyone that came out, and we hope to see you again soon!

]]> http://www.fireproof.com/blog/2013/05/thank-you-columbus/feed/ 0 FileBound 6.5 Feature Updates http://www.fireproof.com/blog/2013/05/filebound-6-5-feature-updates/ http://www.fireproof.com/blog/2013/05/filebound-6-5-feature-updates/#comments Thu, 16 May 2013 11:30:17 +0000 blogadmin http://www.fireproof.com/blog/?p=2841 fb_circle_logoFireproof recently attended FileBound’s annual conference where over 60 new features were unveiled for FileBound 6.5. The new enhancements were designed to increase functionality and ease of use. Here are some of favorite new features:

 

 

  • FileBound Touch –Including the most useful, essential functions to streamline the user experience for those users that are on the go, this app is now available on iTunes. The Touch app gives users all of the same functionality they are used to while also allowing users to open documents directly into FileBound for filing.
  • Scheduled Workflow Process and Reporting - The FileBound Office Automation process will find files or documents on a set schedule and automatically route them down a workflow process. In addition, the FileBound Office Automation systems have the ability to automatically generate any FileBound report on a set schedule. Commonly accessed reports can be automatically generated and sent to the appropriate people for review.
  • Send E-mail Attachments Directly from Workflow – As a document is routed within a workflow process, the routed document can be automatically e-mailed to a recipient by the workflow process. The e-mail stencil can also select a different document in the file and attach that document to an e-mail.

Fireproof strives to offer our customers innovative solutions for all of your document management needs.  These new advancements in the FileBound software are sure to help you improve your business processes.

Fireproof offers a complete suite of record management solutions, designed with your bottom line in mind. Our work-smart solution is designed to help you realize new levels of efficiency and productivity with document workflow, business process automation, mobile document access and integration with the line of business software you use most. Contact Fireproof today for a no obligation work-smart workflow and office automation quote.

]]> http://www.fireproof.com/blog/2013/05/filebound-6-5-feature-updates/feed/ 0 The Do’s and Dont’s of Document Security http://www.fireproof.com/blog/2013/05/the-dos-and-donts-of-document-security/ http://www.fireproof.com/blog/2013/05/the-dos-and-donts-of-document-security/#comments Tue, 14 May 2013 11:30:11 +0000 blogadmin http://www.fireproof.com/blog/?p=2821 Your company’s information represents one of its most valuable assets. Whether on paper or stored digitally, your records should be kept safe from theft and natural disaster. The following are steps you should take to ensure that your documents are secure:

Do

  • Mark documents appropriately and prominently according to their confidentiality
  • Make sure that your distribution lists are up-to-date and that the information is encrypted or otherwise secured, if appropriate, when transmitting the information electronically

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  • Make sure that confidential emails are clearly marked as such in the subject line
  • Password-protect your desktop, laptop, and removable drives, and consider how someone will access them in an emergency
  • Make sure that electronic records are backed-up
  • When information on removable media needs to be destroyed, break or shred the media to ensure the information cannot be recovered
  • When paper records need to be destroyed, make sure to use a shredder, or place it in a Shred-Smart receptacle to be securely destroyed by our team of professionals.

 

Don’t

  • Leave documents in an unsecured filing cabinet or an unlocked office
  • Forget to lock your computer when leaving it unattended
  • Leave your computer unattended in a public area or when traveling
  • Discard paper records in a public refuse bin
  • Assume that digital records are destroyed because they have been deleted from your hard drive.
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