As a business owner, you face some daunting technology decisions, and choosing the right enterprise content management system may be one of them. That’s why we’d like to simplify the process by highlighting a few, key things you should know. While this list is by no means exhaustive, these critical points will get you started.
• Choose a system that allows you to store all your corporate information in one place. That means emails, faxes, Word documents, spreadsheets, reports and Web information should all end up in your enterprise content management database where they can be securely stored and quickly and easily accessed. It’s important to select a system that is flexible enough to accommodate various file types and information sources. This not only ensures that it’s the right system for your present business needs, but that it will also be able to accommodate future growth.
• Find a system that seamlessly integrates with your current business management software. This makes it possible to exchange information with your existing systems, including everything from personnel records to new account information. It’s as simple as capturing information during the time when the task is being performed and automatically transferring it to the enterprise content management system. This eliminates task duplication and manual entry, which saves time and cuts down on data entry errors.
• Select a secure system. While an enterprise content management system is arguably the most secure way to store your company’s documents, you can further enhance this feature. In fact, you can select a system that allows you to tailor the security to your needs. For instance, you may want to grant access to specific documents only to certain individuals. At the same time, you may want to control who has access to specific functions, such as printing or the exporting of files. Consider the ability to encrypt your data to further protect it from being accessed by unauthorized persons. This built-in flexibility provides your business with an added layer of protection that will prove to be beneficial as you grow and evolve.
The experienced professionals at Fireproof Records can help guide you through the selection process. Give them a call today at (614) 299-2122.